All about the OSHA Form 300A Summary
At the end of every calendar year, if you're required to keep injury and illness records, you must also complete and post your OSHA Form 300A Summary of Work-Related Injuries and Illnesses. There are partial exemptions for keeping the OSHA 300, 300A, and 301 Forms if you are a specific size or industry. This blog will tell you everything you need to know about the OSHA Form 300A Summary.
What is the OSHA Form 300A Summary?
Suppose you are covered under 29 CFR Part 1904 Recording and Reporting Occupational Injuries and Illnesses and do not apply to one of the partial exemptions. In that case, you are required to complete and maintain OSHA Forms. The OSHA Form 300 Log of Work-Related Injuries and Illnesses should be kept annually to document recordable injuries and illnesses. Then at the start of the following year, you need to complete the OSHA Form 300A Summary using the OSHA 300 Log. The 300A is the summary of what was recorded on the 300 Log. The 300A Summary must be completed, certified, and then posted the calendar year after recordable injury and illness records were kept.
What is the difference between the 300 and 300A Forms?
The OSHA Form 300 Log of Work-Related Injuries and Illnesses is maintained throughout the year and contains recordable injuries or illnesses. The OSHA Form 300A Summary of Work-Related Injuries and Illnesses is the summary of the 300 Log. The 300A only needs to be completed at the start of the following year when you kept recordable injury and illness records on the OSHA 300 Log. For example, if you kept your OSHA 300 Log for 2022, then in January 2023, you must complete the OSHA 300A Summary.
How do I complete the 300A log?
On your OSHA Form 300 Log, ensure that the information is up to date and correct. Then, total the columns. If you had 0 for a column, write 0 in the total. Next, transfer the sums onto the 300A Summary log, including the total number of cases, days, and the injury and illness types. You will also need to add your establishment's name, address, industry description, North American Industrial Classification (NAICS) code, the annual average number of employees working at the company, and the total number of hours worked by all employees. Your Human Resources (HR) personnel will be able to give you the annual average number of employees and the total amount of hours worked. Finally, you need a company executive to certify, sign, and add the date, title, and phone number.
Who is considered a company executive?
You have a few options for certifying the 300A Form by a company executive. "Certifying" is a fancy word for reviewing for accuracy and signing the OSHA 300A Form. The company executive who certifies the 300A log must be one of the following persons:
· An owner of the company (only if the company is a sole proprietorship or partnership)
· An officer of the corporation
· The highest-ranking company official working at the establishment, or
· The immediate supervisor of the highest-ranking company official working at the establishment
When must the OSHA Form 300A be posted?
The OSHA Form 300A Summary of Work-Related Injuries and Illnesses should be posted from February 1st through April 30th. For example, if you keep injury and illness records in 2022, you must post the summary from February 1st to April 30th, 2023. The posting should be where you usually post notifications for employees. It should not be hidden or covered up with other papers. You do not need to post the OSHA Form 300 Log of Work-Related Injuries and Illnesses, only the OSHA Form 300A Summary.
Do I need to submit the 300A data electronically to OSHA?
Only a tiny percentage of companies must electronically submit their OSHA Form 300A information to OSHA by March 2nd after the year covered by the forms. Companies that meet any of the following criteria DO NOT have to report their data to OSHA electronically:
1. The company's peak employment during the previous calendar year was 19 or fewer, regardless of the company's industry.
2. The company's industry is on Appendix A to Subpart B of OSHA's recordkeeping regulation, regardless of the size.
3. The company had the highest employment between 20 and 249 employees during the previous calendar year, AND the company's industry is NOT on Appendix A to Subpart E of OSHA's recordkeeping regulation.
In addition, the OSHA Injury Tracking Application (ITA) has transitioned its login procedure to the public's one-account access to government applications, Login.gov. As a result, all current and new account holders must connect their ITA account to a Login.gov account with the same email address to access the application for the 2023 collection of the Calendar Year 2022 Form 300A data. Please read our blog on the new procedure for electronically submitting OSHA 300A data.
How can I learn more about OSHA 300 Logs and OSHA Injury and Illness Recordkeeping?
On July 13th, 2023, we are hosting an OSHA Injury and Illness Recordkeeping Training (Virtual) from 9:00 AM - 3:00 PM EST. This five-hour virtual training session will cover Part 1904, Recording and Reporting Occupational Injuries and Illnesses. Students will learn OSHA requirements for documenting recordable occupational injuries and illnesses and reporting specific cases to OSHA.
Learners will get hands-on experience with examples of injuries and illnesses and how to classify them as first-aid, recordable, reportable, or both. Employers will learn their responsibilities under OSHA regarding recordkeeping and reporting requirements.
You will get to practice completing an OSHA Form 300 Log and OSHA Form 300A Summary with examples of injuries and illnesses.
Need assistance with completing your OSHA Form 300 Log or OSHA Form 300A Summary? We are here to help!
This blog was written by Brandy Bossle, Triangle Safety Consulting LLC's Owner and Principal Consultant.
She offers audits, expertise, resources, and guidance to help small to medium-sized manufacturing facilities improve their safety program, including compliance with OSHA Requirements.
She is a Certified Safety Professional (CSP) under the Board of Certified Safety Professionals.
